Job Description:

Supervising, guiding, and/or instructing the work assignments of subordinate staff.
Supervise daily operations of AP team.
Scheduling and assigning tasks to subordinates.
Overseeing accounting and fiscal control functions in the accounts payable area.
Monitoring processes related to accounts payable (ex. Invoice processing of subordinates, payment cycles, etc.)
Observing staff performance and notifying AP Manager of areas of strength, weakness, and opportunities.
Resolving complex matters with internal and external customers.
Manage agency Verizon Account
Respond to email inquiries for status updates and other AP related matters.
Send notifications to appropriate staff and team members of failed ACH payments via email.
Process all AP invoices (PO, PC/CP, Direct, GCDD, Reimbursement Requests, Registrations, SharePoint etc.,) in 2-3 business of receiving requests according to instructions.
Research Failed ACH Payments and annotate the reports.
Review and remove Vouchers on Hold that have been verified for payment.

Primary Duties and Responsibilities:

Prepare and send weekly wire remittances to state agencies that have been updated in PeopleSoft for wire payments.
Audit reports and POs when there are payment discrepancies to assist in resolving the issue and work with budget and procurement to fix POs.
Provide guidance to internal staff related to reviewing PO queries, receipts, and payment information.
Provide support documentation for external audit requests.
Review and approve UAS contracts.
Review and process AP and GL errors from report.
Send Due Proof Report to Revenue Team, as necessary.
Update Pay Cycle
Train Staff on creating, editing, and correcting Concur Expense Reports via Teams or Phone
Approve Travel Expense Reports timely.
Download Weekly “Approval” report from Concur.
Compile list of Employees and former employees with UNK fees not expensed and send monthly.
Complete other tasks as assigned.